How to Politely Follow Up on an Email: Best Practices

Learn the best practices for politely sending a follow-up email to ensure a response.

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Be polite and clear. Start with a friendly greeting, acknowledge the previous email, and express understanding if busy. For example: 'Hi [Name], I hope you're well. I wanted to follow up on my previous email sent on [date] regarding [subject]. I understand you may be busy, and I appreciate your time. Looking forward to your response. Thanks!'

FAQs & Answers

  1. What should I include in a follow-up email? Include a friendly greeting, acknowledge the prior email, express understanding of their busy schedule, and reiterate your request.
  2. How long should I wait before sending a follow-up email? It's best to wait about 3-5 business days before sending a follow-up to allow sufficient time for a response.
  3. Is it rude to follow up on an email? No, following up is a common practice; just ensure you're polite and understanding of the recipient's time.
  4. What tone should I use in a follow-up email? Use a polite and friendly tone that conveys understanding while still being clear about your request.

Watch More

For more tips on effective communication in the workplace, check out our videos on email writing skills and managing business correspondence.

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