How to Politely Follow Up in an Email: Tips and Example

Learn how to follow up on emails politely with our expert tips and example templates for better communication.

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Address your follow-up email respectfully by starting with a polite greeting such as “Dear [Name]”. Acknowledge the lack of response politely: “I hope this email finds you well. I am following up on my previous email sent on [date] regarding [subject]. Express understanding and reiterate the urgency: “I understand you may be busy, but I would appreciate your response at your earliest convenience.” Sign off cordially: “Thank you for your time, [Your Name]”.

FAQs & Answers

  1. What should I include in a follow-up email? Include a respectful greeting, mention your previous email, express understanding of their busy schedule, and remind them of your request.
  2. Is it okay to follow up on an email? Yes, following up is perfectly acceptable, especially if done politely and with consideration of the recipient's time.
  3. How long should I wait to follow up? It's generally advisable to wait about 3 to 5 business days before sending a follow-up email.
  4. What is the best way to start a follow-up email? Begin with a polite greeting and a line that acknowledges the recipient's possible busy schedule.

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