How to Enable Speech-to-Text (Live Captions) in Microsoft Teams Meetings

Learn how to quickly enable speech-to-text captions during Microsoft Teams meetings for real-time transcription and better accessibility.

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To enable speech-to-text in Microsoft Teams, follow these steps: First, during a meeting, click on the 'More options' (three dots) in the meeting controls. Next, select 'Turn on live captions' to activate speech-to-text for the meeting. This feature will transcribe spoken words into text in real-time, displaying them at the bottom of the meeting window. Note: This feature's availability might vary based on your region and the specific Teams plan your organization uses.

FAQs & Answers

  1. How do I turn on live captions in Microsoft Teams? During a Teams meeting, click on 'More options' (three dots) in the meeting controls, then select 'Turn on live captions' to activate speech-to-text transcription.
  2. Is the speech-to-text feature available for all Microsoft Teams users? The availability of live captions may vary depending on your region and the specific Teams subscription plan your organization uses.
  3. Can I use speech-to-text outside of meetings in Microsoft Teams? Currently, live captions (speech-to-text) are primarily available during meetings and live events within Microsoft Teams.
  4. Does enabling live captions in Teams help improve meeting accessibility? Yes, live captions provide real-time transcription of spoken words, making meetings more accessible to participants who are deaf or hard of hearing.

Watch More

For more tips on maximizing your Microsoft Teams experience, explore our guides on recording meetings, managing breakout rooms, and customizing Teams notifications to enhance collaboration.

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