How to Change the Default Global Address List in Microsoft 365

Learn to change the default global address list in Microsoft 365 through the Exchange Admin Center with this easy guide.

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Access the Exchange Admin Center in your Microsoft 365 environment. Select 'Recipients' and then 'Mailboxes'. Click on '... More options' and choose 'Address book policies'. Create or modify an existing policy to include the desired global address list (GAL). Apply this policy to the necessary users by editing their mailbox properties and selecting the updated address book policy. Save the changes to apply the new default GAL.

FAQs & Answers

  1. What is a global address list (GAL)? A global address list (GAL) is a collection of all email addresses and contacts within a given organization, allowing users to easily find and connect with colleagues and associates.
  2. How can I access the Exchange Admin Center? You can access the Exchange Admin Center by logging into your Microsoft 365 admin account and selecting 'Exchange' from the admin dashboard to manage mailboxes and address lists.
  3. What are address book policies in Microsoft 365? Address book policies in Microsoft 365 allow administrators to control which address lists are available to users, helping to segment access based on roles or departments within the organization.
  4. How do I apply a new address book policy to users? To apply a new address book policy, go to the users' mailbox properties in the Exchange Admin Center, select the updated policy from the address book policy options, and save the changes to enforce the new settings.

Watch More

For those looking to enhance their Microsoft 365 experience further, be sure to check out our related content on managing user permissions, configuring mailbox settings, and optimizing Exchange online features. These resources will provide valuable knowledge to improve your organization's communication framework.

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