How to Send a Friendly Reminder Email Without Being Pushy

Learn effective ways to send reminder emails that are friendly and non-intrusive to keep communication clear.

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Be friendly and clear. Start by acknowledging the previous email and express understanding for their busy schedule. Use phrases like, 'Just a friendly reminder...' or 'I wanted to follow up on...'. Be specific about what you need and include a time frame if necessary. For example, 'Hope you're doing well. Just a friendly reminder to submit the project updates by Tuesday. Thanks for your attention to this.' Sign off courteously.

FAQs & Answers

  1. What should I include in a reminder email? Include a polite greeting, acknowledgment of their previous email, the specific information needed, and a clear deadline.
  2. How often can I send reminder emails? It’s best to limit reminder emails to one or two follow-ups within a reasonable timeframe to avoid being perceived as pushy.
  3. What phrases can make a reminder sound friendly? Use phrases like 'Just a friendly reminder...' or 'I wanted to follow up on...' to keep the tone light and approachable.
  4. When should I send a reminder email? Send a reminder email a few days before the deadline or about a week after your initial email, depending on the urgency.

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